{"id":40376,"date":"2019-04-09T05:00:00","date_gmt":"2019-04-09T09:00:00","guid":{"rendered":"https:\/\/bloomerang2dev.wpengine.com\/?p=40376"},"modified":"2025-09-02T09:31:54","modified_gmt":"2025-09-02T13:31:54","slug":"should-your-nonprofit-do-an-event","status":"publish","type":"post","link":"https:\/\/bloomerang.com\/blog\/should-your-nonprofit-do-an-event\/","title":{"rendered":"Should Your Nonprofit Do an Event?"},"content":{"rendered":"<p>Nonprofit special events are traditions.<\/p>\n<p>Comfortable old shoes.<\/p>\n<p>Sacred cows.<\/p>\n<p>They\u2019ve either been around so long no one can imagine doing away with them, or they\u2019re the beloved brainchild of an important donor, board committee or executive director to whom no one can say no.<\/p>\n<p><b>All too often, they\u2019re simply \u201cdone,\u201d<\/b> with little thought given as to why and even less thought given as to whether the \u2018why\u2019 (the ends) justifies the \u2018what\u2019 (the means\/event).<\/p>\n<h2><b>Why an Event May Be the Wrong Option<\/b><\/h2>\n<p>Always begin by asking \u201c<b>What ends does this event serve?<\/b>\u201d<\/p>\n<p>Brainstorm this on your own or, even better, with a group.<\/p>\n<p>Look at the ends you\u2019ve brainstormed, and ask: \u201cAs laudable as these ends are, <b>do they match our current and foreseeable priorities?<\/b>\u201d<\/p>\n<p>Hmmn\u2026 Think about this carefully; now take the time to <b>rank order your top priorities<\/b>. For example, what do you most need to do right now based on your history, current supporter base (or lack thereof), and where you want to be this year, next year and three years from now?<\/p>\n<p>For example, you may want to prioritize one or more of the following:<\/p>\n<ul>\n<li style=\"font-weight: 400;\">Building awareness<\/li>\n<li style=\"font-weight: 400;\">Raising $XXXXX<\/li>\n<li style=\"font-weight: 400;\">Acquiring new donors<\/li>\n<li style=\"font-weight: 400;\">Retaining current donors<\/li>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/bloomerang.com\/blog\/get-started-upgrading-and-retaining-more-donors-through-monthly-giving\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline;\">Upgrading ongoing donors<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\">Recapturing lapsed donors<\/li>\n<li style=\"font-weight: 400;\">Developing monthly donors<\/li>\n<li style=\"font-weight: 400;\">Recruiting business sponsors<\/li>\n<li style=\"font-weight: 400;\">Developing and cultivating major donors<\/li>\n<li style=\"font-weight: 400;\">Developing and cultivating legacy donors<\/li>\n<li style=\"font-weight: 400;\">Launching or completing a capital\/endowment campaign<\/li>\n<li style=\"font-weight: 400;\">Finding new volunteers<\/li>\n<li style=\"font-weight: 400;\">Keeping our volunteers happy<\/li>\n<li style=\"font-weight: 400;\">Building a sustainable supporter community\/family<\/li>\n<\/ul>\n<h2><b>Does this Event Successfully Achieve Your Goals?<\/b><\/h2>\n<p>Next, take a look at how the ends served by the event you\u2019re envisioning meet your priorities. Do they achieve them swimmingly, well, satisfactorily, fairly, poorly or not at all?<\/p>\n<p>What you\u2019re endeavoring to determine is whether the event you have in mind effectively reaches your top goals. Given limited resources, you also want to consider whether there are other strategies that do so more effectively and yield a bigger bang for your buck.<\/p>\n<p><b>Evaluate different strategies against each other <\/b>by using some sort of a framework (like the example below). Results, of course, will differ depending on <i>your <\/i>organization\u2019s priorities and how you rate the ability of different strategies to accomplish each goal.<\/p>\n<p>For WeDoGood Charity below, they\u2019re considering whether to hold a Gala Dinner event. They reviewed all of their <a href=\"https:\/\/bloomerang.com\/blog\/3-reasons-why-donor-retention-trumps-new-donor-acquisition\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline;\">donor acquisition<\/span><\/a>, retention and upgrade goals and subjectively rated how they thought the Gala, and <i>other<\/i> potential fundraising strategies, might support these goals.<\/p>\n<p><b>Take a minute to review and consider thoughtfully.<\/b><\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-40438 size-full\" src=\"https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/FundraisingStrategiesMatrix.png\" alt=\"nonprofit special events\" width=\"1196\" height=\"625\" srcset=\"https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/FundraisingStrategiesMatrix.png 1196w, https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/FundraisingStrategiesMatrix-768x401.png 768w, https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/FundraisingStrategiesMatrix-200x105.png 200w, https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/FundraisingStrategiesMatrix-400x209.png 400w, https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/FundraisingStrategiesMatrix-600x314.png 600w, https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/FundraisingStrategiesMatrix-800x418.png 800w\" sizes=\"(max-width: 1196px) 100vw, 1196px\" \/><\/p>\n<p>You can see, in this case, the Gala is not the highest ranking strategy they might choose to accomplish their goals. In fact, out of seven strategies they considered, it comes in at a tie for number four. That\u2019s not necessarily a deal breaker, but it\u2019s good to set realistic expectations.<\/p>\n<h2><b>Ponder the Trade-Offs<\/b><\/h2>\n<p><b>Some events simply should not be done at all.<\/b> You need to <span style=\"text-decoration: underline;\"><a href=\"https:\/\/clairification.com\/2018\/01\/30\/nonprofit-event-fundraising-part-1-whats-point\/\" target=\"_blank\" rel=\"noopener noreferrer\">honestly evaluate why you\u2019re doing one<\/a><\/span>, and what you\u2019re getting as a return on your investment. Even though it doesn\u2019t rank the highest on your list, there still may be high sentiment within your organization that you should do the event. People can get very passionate about events!<\/p>\n<p>If that\u2019s the case, <b>consider carefully what you might be giving up<\/b> \u2013 and whether you can afford to do so (both short and long-term).<\/p>\n<p>There\u2019s a difference between simply implementing the event in a pro forma way and seeing whether there are ways <b>your event might help you achieve multiple goals<\/b>. The former is simply a transaction you\u2019ll check off your list when done. The latter is something more transformational that, done properly, will propel you forward.<\/p>\n<p>Here\u2019s another way to think about this difference, from Seth Godin\u2019s <a href=\"https:\/\/feeds.feedblitz.com\/~\/599783284\/0\/sethsblog\/posts~Where-are-you-headed\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline;\">Where are you headed<\/span>?<\/a><\/p>\n<h4><b><i>\u201cWhat\u2019s required here?\u201d<\/i><\/b><i> is the question we were taught to ask. This is the loyal employee and the reliable cog, meeting spec.<\/i><\/h4>\n<h4><b><i>\u201cWhat is the opportunity here?\u201d<\/i><\/b><i> is a totally different question. It\u2019s about contribution and forward motion, not simply compliance.<\/i><\/h4>\n<h2><b>Where Lies Your Best Opportunity?<\/b><\/h2>\n<p><b>How can you use an event to move your organization forward? <\/b>If\u00a0the event is going to become more of a resource suck than anything else, you may want to rethink.<\/p>\n<p>Begin by asking yourself:<\/p>\n<ul>\n<li style=\"font-weight: 400;\">Do we have the <b>resources in place<\/b> to implement this event without having other important strategies suffer?<\/li>\n<li style=\"font-weight: 400;\">If not, <b>can we get them<\/b>?<\/li>\n<li style=\"font-weight: 400;\">Do one or more <b>other strategies look like they will yield higher results<\/b>?<\/li>\n<li style=\"font-weight: 400;\">If so, <b>what would it take<\/b> to go down those roads instead?<\/li>\n<li style=\"font-weight: 400;\">Could we do the event <i>and<\/i> the other more highly ranked strategies; if so, what would that take, and <b>might more be worth more<\/b>?<\/li>\n<li style=\"font-weight: 400;\">Rather than go broad, <b>could we go deep<\/b> by doing this event as part of a seamless sequence of strategies that will achieve multiple objectives? (e.g., promote on social media to create awareness and bring in a new demographic; assign staff and volunteers to cultivate major donor prospects at the event; create a video we can use subsequently on our website and for other purposes; add in fun community-building elements that draw folks closer to the organization; follow up with gratitude and cultivation strategies targeted to different attendee segments, etc.).<\/li>\n<\/ul>\n<h2><b>An Event, and\/or Something Else?<\/b><\/h2>\n<p><b>Keep in mind events are both expensive and labor intensive. <\/b>To make your investment worthwhile the event should be a multi-tasker. Don\u2019t just do it to raise money. If you really do the math, it\u2019s likely to cost you more than a pretty penny.<\/p>\n<p>Events are about the least <a href=\"https:\/\/bloomerang.com\/blog\/the-top-fundraising-strategy-every-small-shop-should-be-using\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline;\">effective fundraising strategy<\/span><\/a> out there, save direct mail acquisition. Don\u2019t just take my word for it. Check out this graph from James Greenfield, the preeminent guru on calculating cost of fundraising. You\u2019ll see it costs you 50 cents to raise a dollar, and that takes into account only direct costs and not staff time. You know how much staff time goes into events, don\u2019t you? Were you to calculate the portion of different staffer\u2019s salaries that go into event production, you\u2019d find you made almost no money at all. You might even lose money.<\/p>\n<p><img decoding=\"async\" class=\"alignnone wp-image-40439 size-full\" src=\"https:\/\/bloomerang.com\/wp-content\/uploads\/2019\/04\/Cost_Per_Dollar_Raised_Greenfield__AFP-1.png\" alt=\"nonprofit special events\" width=\"769\" height=\"381\" \/><\/p>\n<p><b>Doing events as stand-alones is rarely worth the effort.<\/b> Events are worthwhile when you design them to accomplish multiple objectives. Maybe you don\u2019t raise a lot of money at the event <i>per se<\/i>, but <a href=\"https:\/\/bloomerang.com\/blog\/5-questions-for-a-winning-donor-cultivation-event\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline;\">the donor cultivation you accomplish<\/span><\/a> before, during and after serves to deepen the commitment of existing donors and leads them to make more sizable annual gifts in the future. Or the awareness you develop about your mission leads attendees to become new donors, invite their friends to become donors and generally to become mission advocates.<\/p>\n<h2><b>Event Criteria: Go or No Go? <\/b><\/h2>\n<p><b>Volunteers tend to suggest events at the drop of a hat. <\/b>They are a natural \u2018go to,\u2019 and something for which I recommend you prepare yourself. Why volunteers do this is a subject unto itself, but let\u2019s just stipulate that it happens (I call it the \u201c<a href=\"https:\/\/clairification.com\/2016\/12\/19\/warning-caught-deadly-nonprofit-lemonade-standitis\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"text-decoration: underline;\">Let\u2019s put on a show\u201d syndrome<\/span><\/a>). It\u2019s what volunteers know. It seems easier to them than actually asking someone face-to-face for a gift. And it sounds like fun (especially if the lion\u2019s share of the burden falls on the staff).<\/p>\n<p>The best way I\u2019ve found to evaluate whether the event is a go\/no go is to have an agreed-upon set of criteria. Use this with staff and volunteers alike. That way you can say \u201c<i>Great idea! \u00a0Let\u2019s run it through our criteria rubric and see how it comes out<\/i>.\u201d I know one local hospital that would never do an event unless it (1) netted a minimum of $10,000 and (2) was 90% volunteer run.<\/p>\n<p><b>I\u2019ve tended to use the following as go\/no go criteria<\/b>, but feel free to develop your own:<\/p>\n<ul>\n<li>One or more of the <b>organization\u2019s priority goals<\/b> is effectively addressed.<\/li>\n<li>Is <b>mission relevant<\/b>, <span style=\"text-decoration: underline;\"><a href=\"https:\/\/bloomerang.com\/blog\/video-missionizing-your-special-fundraising-events\/\" target=\"_blank\" rel=\"noopener noreferrer\">incorporating elements enabling attendees to deepen their knowledge<\/a><\/span> of what the organization accomplishes.<\/li>\n<li><b>Demonstrates impact so participants leave with a richer understanding of how their support makes a difference.<\/b><\/li>\n<li>Is cost-effective so costs don\u2019t exceed the event\u2019s value to the organization (this is why you might limit the percentage of staff time you\u2019re willing to allocate, or why you might insist the venue be donated or that at a house party the refreshments be provided by the volunteer host).<\/li>\n<li><b>Can attract sponsors<\/b> so success is not dependent on ticket sales alone.<\/li>\n<li><b>Will <\/b><span style=\"text-decoration: underline;\"><a href=\"https:\/\/clairification.com\/2013\/07\/29\/how-to-take-charge-of-your-fundraising-events-so-they-dont-take-charge-of-you-is-yours-worth-the-effort\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>translate into action<\/b><\/a><\/span> that moves our mission forward (e.g., the ability to presently, or at a future time, donate, advocate, or volunteer is incorporated into the plan).<\/li>\n<li>Offers opportunities for participants to <span style=\"text-decoration: underline;\"><a href=\"https:\/\/bloomerang.com\/blog\/wow-special-event-moments-to-convert-guests-to-loyal-donors\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>feel good<\/b><\/a><\/span><b> and connect with like-minded supporters <\/b>so they emerge feeling connected to the organization and desirous of joining\/remaining as \u2018members of the family.\u2019 (e.g., there is opportunity for schmoozing at a reception; guests are seated at tables with others with whom they may feel a bond; guests have an opportunity to connect with beneficiaries of philanthropy; ice-breakers or fun activities are incorporated to help folks get to know each other, etc.)<\/li>\n<li><b>A <span style=\"text-decoration: underline;\"><a href=\"https:\/\/bloomerang.com\/blog\/special-event-follow-up-to-convert-guests-to-loyal-donors\/\" target=\"_blank\" rel=\"noopener noreferrer\">follow up plan<\/a><\/span> can, and will, be put in place so the event does not stand alone as a one-time transaction.<\/b><\/li>\n<\/ul>\n<p><b>If you\u2019re just going to run a golf tournament<\/b> to collect fees, you\u2019ll attract golfers; not likely long-term donor-prospects. Unless your mission has something to do with golfing, this is a disconnect. Participants will likely leave feeling they had a great time, and not even remember the name of the organization that ran the tournament.<\/p>\n<p><b>If you\u2019re just going to run a rummage sale<\/b>, you\u2019re going to attract bargain hunters; not likely long-term donor-prospects. Unless you incorporate one or more \u2018mission moments\u2019 where participants can see\/touch\/feel your mission in action, you\u2019ll leave folks uneducated and unmoved.<\/p>\n<p><b>If you\u2019re just going to sell tickets<\/b>, and not add in other fundraising strategies such as business sponsorships, raffles, auctions and so forth, you\u2019re unlikely to generate a healthy amount of revenue.<\/p>\n<p><b>If you\u2019re not going to follow up<\/b> with attendees to remind them who you are, what they accomplished and how they can connect with you in the future, you\u2019re unlikely to make the event worth its while.<\/p>\n<h3><b>SUMMARY<\/b><\/h3>\n<p><b>Don\u2019t simply \u2018do\u2019 an event.<\/b><\/p>\n<p>Be thoughtful about WHY you\u2019re doing the event, and whether it will help you get there.<\/p>\n<h4><i>\u201cIf you don&#8217;t know where you are going, any road will get you there.\u201d<\/i><\/h4>\n<h4><i>&#8212; Lewis Carroll<\/i><i><\/i><\/h4>\n<p><b>Know where you want to go.<\/b><\/p>\n<p>Begin by evaluating any potential events against a framework of agreed-upon criteria so everyone gets on the same page and ill will is not created.<\/p>\n<p>If the event <i>will<\/i> meet your objectives, think about what <i>other<\/i> things the event can help you accomplish. Events are expensive, so you want to make them worth the investment!<\/p>\n<p>If the event <i>won\u2019t <\/i>meet your objectives, think about alternative opportunities.<\/p>\n<p><b>Don\u2019t give up<\/b>.<\/p>\n<p>Redirect, and go forward with confidence and purpose.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Nonprofit special events are traditions. Comfortable old shoes. Sacred cows. They\u2019ve either been around so long no one can imagine doing away with them, or they\u2019re the beloved brainchild of an important donor, board committee or executive director to whom no one can say no. All too often, they\u2019re simply \u201cdone,\u201d with little thought given [&hellip;]<\/p>\n","protected":false},"author":32,"featured_media":28108,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1],"tags":[],"cause":[],"article_author":[],"webinar_host":[],"topic":[346,344,403],"class_list":["post-40376","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","topic-event-fundraising","topic-fundraising-general","topic-strategy-planning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Should Your Nonprofit Do an Event?<\/title>\n<meta name=\"description\" content=\"Nonprofit special events are traditions, but there should be purpose behind them. 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