{"id":143169,"date":"2025-11-25T05:00:00","date_gmt":"2025-11-25T10:00:00","guid":{"rendered":"https:\/\/bloomerang.com\/?p=143169"},"modified":"2025-11-19T10:59:00","modified_gmt":"2025-11-19T15:59:00","slug":"the-year-end-fundraising-secret-nobody-uses","status":"publish","type":"post","link":"https:\/\/bloomerang.com\/blog\/the-year-end-fundraising-secret-nobody-uses\/","title":{"rendered":"The year-end fundraising secret nobody uses"},"content":{"rendered":"<h2><b>The \u201cnotify first\u201d trick<\/b><\/h2>\n<p>There\u2019s one move that can turn your ho-hum <a href=\"https:\/\/bloomerang.com\/blog\/8-ways-your-nonprofit-can-create-effective-year-end-appeals\/\">year-end appeal<\/a> into a home run:\u00a0<b>notify first<\/b>!<\/p>\n<p>Before you send a single email or stuff a single envelope, reach out to donors\u2014by phone or email\u2014and\u00a0<i>announce <\/i>your campaign is coming.<\/p>\n<p>This one act can boost your response rate up to five times higher. If you actually reach a donor and they feel connected to your cause, half of them will give. Do it well, and that number can soar to 70%. Incredible.<\/p>\n<p>But skip the notification and rely only on a generic appeal letter or email? Expect a limp\u00a0response rate of just 1\u20133%. Maybe 5% if you\u2019re lucky. (It\u2019s like brewing coffee without heating the water\u2014you\u2019ll still get something brown, but nobody\u2019s drinking it.)<\/p>\n<h2>Why notification works<\/h2>\n<p>When you call first, you\u2019re doing two things: making it personal and creating anticipation. You\u2019re saying, \u201cHey, watch for something from me soon.\u201d That simple pre-touch makes donors more likely to respond because it sets a social cue. People rarely ignore someone who took the time to reach out personally\u2014especially when it\u2019s for something they care about.<\/p>\n<h3><b>Stack the odds in your favor<\/b><\/h3>\n<p>If your appeal involves a letter, turn it into a little piece of theater:<\/p>\n<ul>\n<li><b>Outside the envelope:<\/b>\u00a0Write \u201cOpen Me! Tom and Sara\u201d in blue ink.<\/li>\n<li><b>Inside:<\/b>\u00a0Add a personal line, \u201cSo glad to hear your kids are home for the holidays.\u201d<\/li>\n<li><b>Response card:<\/b>\u00a0Circle a suggested amount and jot, \u201cThank you for making a difference!\u201d<\/li>\n<\/ul>\n<p>These micro-touches humanize your message and double your chances of it landing in a pile marked \u201cTo Do\u201d instead of \u201cTo Recycle.\u201d<\/p>\n<h3><b>Who should make the calls?<\/b><\/h3>\n<p>If you\u2019re thinking: <i>We have 2,000 donors\u2014we\u2019ll never get this done,<\/i> relax. <a href=\"https:\/\/bloomerang.com\/blog\/donor-segmentation\/\">Segment your donor lists<\/a>. Call your top 200 donors and send a short, upbeat email to everyone else. But the more calls you make, and the more people you have to make calls, the better&#8230; play the odds, but quality always trumps quantity.<\/p>\n<p>Board members are perfect for this task. They don\u2019t have to make a financial ask, just announce the campaign. It\u2019s a light lift and feels good. You can even make it fun: Host a \u201cCall Night\u201d during a board meeting, serve dinner, play some holiday music, and keep it casual.<\/p>\n<p>If you want to loosen up the nerves, have a \u201cpractice round\u201d where everyone calls two fellow callers for practice before reaching out to donors. Provide simple scripts. Just two calls in, they\u2019ll be ready to charm donors like pros. (And if someone still panics at the thought of calling, hand them cocoa, not a phone.)<\/p>\n<h3>What to say<\/h3>\n<p>If a donor answers, stay upbeat and warm. Let them know how much their ongoing support means to the mission (and you). Then briefly let them know that you\u2019re kicking off (or in the middle of) a <a href=\"https:\/\/bloomerang.com\/blog\/year-end-giving\/\">year-end campaign<\/a>, or any campaign, and that they\u2019ll soon get a letter in the mail, or an email, with all the details.<\/p>\n<p>Sometimes they\u2019ll offer to give right then. Perfect. Point them to your website, say you\u2019ll send a link, or take a pledge on the spot. If they make a verbal pledge, gladly accept it and say someone will follow up with a call or email to process it.<\/p>\n<p>If the donor doesn\u2019t answer the call,\u00a0<b>leave a voicemail.\u00a0<\/b>A <i>short,<\/i> friendly message works nearly as well as a live conversation. The magic is in the notification, not the two-way chat.<\/p>\n<h2>The second call that seals the deal<\/h2>\n<p>Near the end of your campaign\u2014say December 22\u201328\u2014call your biggest donors again if they haven\u2019t given yet.<\/p>\n<p>Update them on progress (\u201cWe\u2019re just $10,000 from our goal!\u201d), and remind them how their gift would help the kids, veterans, or families you serve <i>and <\/i>help close out the goal. This last burst can tip your campaign over the finish line.<\/p>\n<h3>When you go digital<\/h3>\n<p>If your notifications are by email, send a \u201cheads-up\u201d message first, then send campaign updates with clever calls to action every five days until year\u2019s end.<\/p>\n<p>Each email should have:<\/p>\n<ol>\n<li>A friendly greeting and quick thank-you.<\/li>\n<li>A line saying they\u2019ll soon get your year-end appeal (only the first email).<\/li>\n<li>A heartfelt reason to give (keep it human, not corporate).<\/li>\n<li>One close-up photo showing emotion and impact.<\/li>\n<li>A callout that you\u2019re close to closing out the goal (use this in the ladder emails).<\/li>\n<li>A callout that you now have a match (use this in the ladder emails to increase enticement).<\/li>\n<\/ol>\n<p>Keep each email <b>short!<\/b>\u00a0Seriously\u2014no more than four sentences. Maybe five if you\u2019re feeling rebellious. People read short fundraising emails 73 percent more than long ones.<\/p>\n<h2>Already started? Still works.<\/h2>\n<p>Even if your campaign is already rolling, adding a notification\u2014by call or email\u2014still boosts results. It\u2019s never too late to warm up the connection before the ask.<\/p>\n<h3>One cleanup rule<\/h3>\n<p>Once a donor gives, remove them from your call and email lists immediately. Nothing says \u201c<a href=\"https:\/\/www.amazon.com\/Robots-Make-Bad-Fundraisers-Nonprofits\/dp\/0578651629\" target=\"_blank\" rel=\"noopener\">robot fundraiser<\/a>\u201d like asking someone for money after they\u2019ve already given\u2014and it\u2019s tacky.<\/p>\n<h4>Phone script example<\/h4>\n<ol>\n<li>Hi, [Donor\u2019s first name]!<\/li>\n<li>&lt;If they don\u2019t answer, start with:&gt;\u00a0<i>\u201cSorry I missed you&#8230;\u201d<\/i><\/li>\n<li>\u201cMy name is [Your Name], and I serve on the board of ACME Nonprofit. I\u2019m calling to thank you for being such an amazing volunteer and loyal supporter for the last nine years.<\/li>\n<li>You\u2019re probably thinking I\u2019m calling to ask for money (chuckle), but I\u2019m not.<\/li>\n<li>I am, however, calling to announce that we will be launching our year-end campaign in a few days, so you can expect a letter in your mailbox that <i>will be<\/i> asking for a gift (chuckle again).<\/li>\n<li>And before I jump off the line, I want you to know that we\u2019ll serve more than 4,000 children in need next year, and our waitlist is at an all-time high\u2014250 kids. You can read more about what we plan to do to serve these children in the letter you\u2019ll be receiving in a few days.<\/li>\n<li>So, keep an eye out for the letter, and thank you again for being a loyal supporter. The children in Dane County would not have access to a program like ours without people like you. Thank you!\u201d<\/li>\n<\/ol>\n<p>Warm, short, and hopeful. No pressure. Just connection.<\/p>\n<h2>The bottom line<\/h2>\n<p>Want better results this December?\u00a0<b>Notify first before you ask!<\/b><\/p>\n<p>A quick phone call or short email announcing your appeal can be the difference between \u201ca decent campaign\u201d and \u201cour best ever.\u201d<\/p>\n<p>Donors respond when they feel seen. Therefore, before you hit send or lick that envelope, pick up the phone and call your donors. It\u2019s one of the simplest and most effective tactics in fundraising\u2014and one of the most ignored. Heck, who knows? You might even enjoy it! Stranger things have happened in December.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The \u201cnotify first\u201d trick There\u2019s one move that can turn your ho-hum year-end appeal into a home run:\u00a0notify first! Before you send a single email or stuff a single envelope, reach out to donors\u2014by phone or email\u2014and\u00a0announce your campaign is coming. This one act can boost your response rate up to five times higher. If [&hellip;]<\/p>\n","protected":false},"author":261,"featured_media":114271,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1],"tags":[],"cause":[],"article_author":[],"webinar_host":[],"topic":[354],"class_list":["post-143169","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","topic-year-end-fundraising"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - 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