{"id":109913,"date":"2024-03-08T05:00:00","date_gmt":"2024-03-08T10:00:00","guid":{"rendered":"https:\/\/bloomerang2dev.wpengine.com\/?p=109913"},"modified":"2025-10-02T09:33:59","modified_gmt":"2025-10-02T13:33:59","slug":"ask-an-expert-can-you-credit-a-check-in-a-different-calendar-year-for-tax-purposes","status":"publish","type":"post","link":"https:\/\/bloomerang.com\/blog\/ask-an-expert-can-you-credit-a-check-in-a-different-calendar-year-for-tax-purposes\/","title":{"rendered":"Can you credit a check in a different year for tax purposes?"},"content":{"rendered":"

Our\u00a0Ask An Expert<\/a>\u00a0series features real questions answered by\u00a0Claire Axelrad, J.D., CFRE, our very own Fundraising Coach<\/a>, also known as Charity Clairity.\u00a0<\/strong>Today\u2019s question comes from a nonprofit employee who wants advice on whether they can credit a donation in 2023 if the check was dated 2024:<\/b><\/p>\n

Dear Charity Clairity,<\/i><\/p>\n

A donor advised in early December a $20,000 check was mailed to us. We informed her in the 3rd week of December we had not received it. She then advised she cancelled the first check and sent a new one. We received the new check dated 1\/12\/24 and deposited it.<\/i>
\n<\/i>
\n<\/i>The question is whether any type of amends can be made to credit the donation to 2023, if the check was dated 2024? This was a personal check, but we were also given notice by an investment advisor. We want to know whether we, as the nonprofit, need to make remedies with the donor or does the responsibility lie with the donor if a postdate correction needs to be made?<\/i><\/p>\n

— Want to keep donor happy<\/i><\/p><\/blockquote>\n

Dear Want to keep donor happy,<\/em><\/p>\n

Of course you do! But you don\u2019t write the law, and you must stay within it.<\/p>\n

For starters, please allow me to refer you to a previous question I answered on this topic. SEE In Which Year Are Gifts Made On Or Before December 31, But Received In January, Counted?<\/a><\/p>\n

You may be familiar with the expression \u201cpossession is 9\/10ths of the law.\u201d Well, when it comes to donations, possession is all<\/i> of the law!<\/p>\n

Generally, possession is determined by who has control of the money at any point in time. Whenever the gift leaves the donor\u2019s possession \u2013 and they can\u2019t get it back \u2013 that\u2019s when the gift is considered made<\/i>. But it\u2019s a bit tricky.<\/p>\n

Delivered when mailed<\/h2>\n

Clearly, if the donor had mailed cash, she wouldn\u2019t be able to get the money back once she\u2019d dropped the envelope stuffed with bills into the mailbox. So, the gift would be made at that time. However, evidence<\/i> of when the gift is mailed via USPS<\/b> is whenever the envelope is postmarked. This is known as the Treasury Department’s “delivered when mailed<\/a>” rule. So, if an envelope sits in a mailbox over a weekend, and it isn\u2019t postmarked until after the 1st of the year, that\u2019s when the donation is technically deemed made. The postmark rules.<\/p>\n

NOTE<\/strong>: You might reasonably think when a donor mails a check (not cash) they still have agency to cancel that check up until the time the charity deposits or cashes that check. In fact, that\u2019s what happened in your situation. Nonetheless, for purposes of gift substantiation, the \u201cdelivered when mailed\u201d rule applies to checks sent via USPS as well.<\/p>\n

With gifts (cash or check) sent by a private mail service<\/b> (e.g., UPS or FedEx), the \u201cdelivered as mailed\u201d rule does not apply. This is because it is presumed, up until the date the gift appears on your doorstop, the donor still has possession as evidenced by the fact they can still contact the third party and cancel the transaction. Once the charity receives the mail, even though the donor might technically still be able to cancel a check, it is presumed the charity had the right to immediately cash or deposit it (whether they did or not is immaterial). If the check sent via private carrier arrived before December 31st, the donor\u2019s deduction would fall in that calendar year. If it arrived after that date, the deduction would properly belong in the year the charity assumed possession.<\/p>\n

Payable when dated<\/h2>\n

In your case, you neither received nor was the check dated in the calendar year ending December 31st. You note when you received the replacement check it was postdated for January 12th of the current (not previous) calendar year. The date of mailing will not make any difference if the check is postdated.<\/b> A postdated check is not an immediately payable contribution, but is a promise to pay on the date shown.<\/p>\n

Since you could not take possession until mid-January, the gift is considered made <\/i>in the new calendar year.<\/p>\n

Impact of third-party advice<\/h2>\n

Finally, the fact the donor\u2019s investment advisor merely informed you a gift would be made at some future time has no bearing on when the gift came into your possession. It\u2019s useful in that you\u2019ve got somebody else to connect with in order to try to effect your donor\u2019s wishes, but the fact a donor tells an advisor to do something is not dispositive. The gift must still be delivered into your possession for the gift to be deemed made.<\/p>\n

What should you do?<\/h2>\n

If in the future a donor or advisor notifies you a gift has been mailed, and you notice it has not been received, you might:<\/p>\n

    \n
  1. Suggest the donor hand deliver the check to you prior to December 31st.<\/li>\n
  2. Suggest the donor send the check via registered or certified mail, return receipt requested.<\/li>\n
  3. Offer to personally pick the check up at the donor\u2019s place of work or residence.<\/li>\n<\/ol>\n

    For now, hopefully this helps you explain to your donor why this gift must be credited to the current tax year, both for their tax purposes<\/a> and for your charity\u2019s recordkeeping purposes and financials. It may not be what they had hoped for, but sometimes these things happen. By explaining you\u2019ve done your due diligence, and are sorry you don\u2019t have better news this time, hopefully you\u2019ll be able to maintain a good relationship with your generous supporter.<\/p>\n

    \u2014 Charity Clairity (Please use a pseudonym if you prefer to be anonymous when you\u00a0submit your own question<\/a>, like “Want to keep donor happy” did.)<\/em><\/i><\/p>\n

    This is not intended as professional legal or tax advice. Please consult your own advisors!<\/i><\/p>\n","protected":false},"excerpt":{"rendered":"

    Our\u00a0Ask An Expert\u00a0series features real questions answered by\u00a0Claire Axelrad, J.D., CFRE, our very own Fundraising Coach, also known as Charity Clairity.\u00a0Today\u2019s question comes from a nonprofit employee who wants advice on whether they can credit a donation in 2023 if the check was dated 2024: Dear Charity Clairity, A donor advised in early December a […]<\/p>\n","protected":false},"author":32,"featured_media":141685,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1],"tags":[],"cause":[],"article_author":[],"webinar_host":[],"topic":[393,428],"class_list":["post-109913","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","topic-ask-an-expert","topic-data"],"acf":[],"yoast_head":"\nCan you credit a check in a different year for tax purposes?<\/title>\n<meta name=\"description\" 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After a 30-year development career which earned her the AFP \u201cOutstanding Fundraising Professional of the Year\u201d award, Claire left the trenches to begin her coaching\/teaching practice. Clairification School has been called \u201cthe best bargain in fundraising!\u201d Claire is also featured expert and Chief Fundraising Coach for Bloomerang, She\u2019ll be your guide, so you can be your donor\u2019s guide on their philanthropic journey. A member of the California State Bar and graduate of Princeton University, Claire currently resides in San Francisco California. If you like craft fairs, baseball games, art openings, vocal and guitar, and political conversation, you\u2019ll like to hang out with Claire.","sameAs":["https:\/\/www.linkedin.com\/in\/claireaxelrad","https:\/\/x.com\/CharityClairity"],"url":"https:\/\/bloomerang.com\/blog\/author\/claire-axelrad\/"}]}},"_links":{"self":[{"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/posts\/109913","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/comments?post=109913"}],"version-history":[{"count":0,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/posts\/109913\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/media\/141685"}],"wp:attachment":[{"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/media?parent=109913"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/categories?post=109913"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/tags?post=109913"},{"taxonomy":"cause","embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/cause?post=109913"},{"taxonomy":"article_author","embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/article_author?post=109913"},{"taxonomy":"webinar_host","embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/webinar_host?post=109913"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/bloomerang.com\/wp-json\/wp\/v2\/topic?post=109913"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}